Within the framework of the assistance service for the digitization of the administrative procedures of local entities, the Diputació de Tarragona is actively promoting the use of interoperability in personnel selection processes in order to obtain the data held by other administrations.
Although the law guarantees the right of citizens not to provide data that is already in the possession of the Administration, citizens are often asked to present documents to prove data that city councils can consult through the platform. Via Oberta, such as academic degrees or working life.
The Tarragona Provincial Council has identified which data requested from participants in the selection processes is available on the platform Via Oberta and provides local entities with support to request access to consultations and training to carry them out during the processing of the procedure.
This service is documented in theDigiCanvis Observatory as a good practice of local administrations.
Com funciona?
The Municipal Coordination and Assistance Area of the Tarragona County Council has carried out a pilot project with the participation of 50 local entities to digitize their selective staff stabilization processes.
In summary, the service consists of:
- Design and implement the standard procedure that all entities must follow to process personnel selection processes in the file management platform.
- Create models of all the documents associated with the procedure, such as the basis for the call, requests, reports or resolutions, which each entity can adapt to their particularities.
- Identify what data and documents are available in the service Via Oberta and that it is not necessary to ask participants in the selection process for information such as identity data, qualifications, legal residence data, among others.
- Provide support to the entity in requesting consultation of services Via Oberta throughEACAT, with the texts that must be included in the request forms, such as the purpose of the consultation or the legal basis.
- Implement the execution of inquiries on the file management platform.
What are the benefits?
- Improved efficiency. On the one hand, the town hall's processes are simplified through the homogenization of the required documentation. On the other hand, it allows obtaining the data and documents in electronic format, eliminating the need to collect them manually and avoiding possible errors.
- Cost savings. Interoperability reduces the use of paper and avoids inefficiencies and duplication in the management of the information required in the procedures.
- Regulatory compliance guarantee. It makes it easier for local bodies to comply with their obligation not to ask citizens for documents from other administrations.
The service has been available since November 2023. As a result of the project, 23 town halls in the province of Tarragona have put the consultations into operation. Via Oberta for the purpose of selective processes and has led, for the first time, to the implementation of interoperability services in 15 town halls.
You can find out the key aspects to take into account to implement this best practice in your personnel selection processes in the fact sheet Use of interoperability in selective stabilization processes.
DigiCanvis Observatory
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